Frequently Asked Questions: All

Proposal Submissions

  • You do not need to be a member of IPSA to submit a proposal, however you must be signed up for a free IPSA website account to be able to submit a panel. In order to participate and register for the World Congress you must become an IPSA member.

     

  • You will have the option to create an IPSA website account when submitting a proposal for a paper or panel, or completing the registration.

    Individuals may also be invited to create an online account by a panel convenor in order to be included as a panel chair or discussant, or a paper co-author. If you were invited to created an account but did not receive the link to do so, please create your account at: https://wc2018.ipsa.org/events/profile/new

    If you already have an account, but do not remember your e-mail or password, please contact us at wc2018@ipsa.org

  • Paper proposals may be submitted from 30 May to 10 October 2017.

    The submission process is shown in this brief tutorial: How to Submit a Paper? You will be asked to sign in your IPSA website account to be able to submit a proposal. If you do not already have an account, you will have the option to create one.

    Papers can be proposed to up to three sessions. If you were invited to submit a paper to a panel, you must submit your abstract with the submission link provided in the invitation from the panel convenor.

    Please visit the Submit a Paper page for detailed information on Key dates, Rules of participation and Submission guidelines.

    Before submitting a paper proposal, make sure that the following points are covered in your Abstract (max. 350 words):

    • the research question your paper investigates
    • a very brief description of the methodological approach
  • All submitted proposals are accessible from “My Congress” user menu (Orange button in the top right corner of the congress website, once you are logged in).

    • Access your paper proposal in [My Congress] user menu
    • Click on List of my papers (view screenshot for reference)
    • Select the Paper title
  • Yes, you can edit your proposal until 9 May 2018.

    You may edit your paper proposal by logging into your IPSA account:

    • Access your paper proposal in [My Congress] user menu
    • Click on List of my papers (view screenshot for reference)
    • Select the Paper title
    • Click 'Edit' to modify the paper title or abstract

    You may edit your panel proposal by logging into your IPSA account:

    • Access your panel proposal in [My Congress] user menu
    • Click on List of my panels
    • Select the Panel title
    • Click on “Add a chair”
    • Search by last name. From the search list select the participant by clicking “Add as chair”
    • If the person you are searching for cannot be found, send them the following link so they can create an account: https://wc2018.ipsa.org/events/profile/new
    • Continue the process to “Add a discussant”.
  • You may submit up to two (2) paper proposals however only one paper will be accepted in the final program.  Should more than one of your proposals be accepted, only 1 will be accepted in the final program and any others rejected.  You will have the choice to choose the proposal you wish to keep or appoint your co-author as the main author.

    Each individual may only participate in the Congress Program once in each of the following roles: chair, co-chair, discussant, author, co-author.

    •   A participant may present up to two papers, but in two different roles, one as main author and the other one as co-author.
    •   "Papergiver" (author) may appear twice - once as a main author and once as a co-author.
       
  • You may propose up to two papers however, you may only participate once as a papergiver (author) in the final program. Should more than one of your proposals be accepted, only one (1) will be accepted in the final program and any others rejected.  You will have the possibility to choose the proposal you wish to keep.

    Paper presenters could appear twice if the paper is co-written: once as a main author and once as a co-author.

    Exceptions:
    Exceptions may be made for women in relation to gender balance on a panel by the Program Chairs.
    Delegates presenting a paper in the regional LOC sessions (AUS or OCIS) may present a second paper in the GS or RC sessions.

    Duties of papergivers (authors) are described in the Guidelines for Participation in IPSA World Congresses.

  • Each panel should include a chair and at least one discussant.

    Each panel should include a minimum of 4 paper presentations and a maximum of 6.

    A panel lasts 1 hour and 45 minutes. Depending on the number of panelists, each paper presentation should be 10 to 20 minutes long.

  • Paper authors (or co-authors) have to register and present their paper orally on-site during the Congress in order to remain on the program and receive recognition (certificate or letter of participation).

    Remote presentations (via Skype) are not acceptable.

  • The Abstracts and the Full papers presented at the Congress will be available (in PDF format) in the IPSA Online Paper Room on the website www.ipsa.org and will be available to all individuals with an IPSA online account.

    IPSA does not publish a printed Book of Proceedings or a Book of Abstracts for the Congress.

  • You may propose and organize as many different panels as you like as convenor. You should be aware that you may only participate once as a chair, co-chair and discussant in the final program.

    Duties of convenors, chairs and discussants are described in the Guidelines for Participation in IPSA World Congresses.

  • Yes of course! You may submit a panel proposal as the convenor or a paper proposal.

    You may also act as chair or discussant on your panel. Panel convenors should ensure balanced representation in terms of region, gender and stage of career.

Registration

  • You do not need to be a member of IPSA to submit a proposal, however you must be signed up for a free IPSA website account to be able to submit a panel. In order to participate and register for the World Congress you must become an IPSA member.

     

  • Yes, all Congress participants must be individual IPSA members in 2018 to register for the World Congress. You may become a member during the online registration process using your IPSA account. IPSA membership is not necessary to submit a panel or paper proposal; only for participation and attendance at the World Congress.

  • There will be a limited number of travel grants offered for congress participants. Travel Grant applications will be available on our website from 6 December 2017 to 6 February 2018 .
    In order to apply for the grant, the delegate must meet two criteria:

    1. must live and work (or study) in emerging/developing economies (list of eligible countries),
    2. must have a role in the Congress program (ie. chair, discussant, paper author)

    Please visit the Travel Grants page for more information and to prepare yourself for completing an application.

    NOTE: All travel grant applications must be completed online using the IPSA account, without exceptions. E-mail requests will not be treated.
     

  • The registration fees give delegates access to the 4 day Congress Program comprised of over 500 panels, 4 Plenary sessions, Special sessions, Opening and Closing ceremonies and social events and receptions.

    Fees do not include food and accommodations. Congress participants are responsible for covering all congress and travel expenses, such as plane tickets, accommodations, transfer from and to the airport, food, conference fees, etc.
     

  • A letter of invitation will be available to fully registered and paid delegates in electronic format (PDF) from "My Congress" user menu. Registration must be completed and paid before a Letter of Invitation is made available in the participant's online account.

    Do not send e-mails requesting an invitation letter before you fill out your online registration and complete the payment.

    Once the online registration is completed, you may access the documents under the “Registration” header in "My Congress" in PDF format.

    • Invitation Letter
    • Official Registration Invoice
    • Official Registration Receipt
  • Participants that have a role in the program (paper author, chair, discussant) must complete the online registration and pay the fees by 10 April 2018 if they wish to appear in the Printed Program.

  • Participants that have a role in the program (paper author, chair, discussant) must complete the online registration and pay the fees by 9 May 2018. Failure to do so will result in a withdrawal from the program.

    Participants that will simply attend and do not take part in the Congress program can register online until 25 July 2018.

  • All cancellations must be sent in writing to the IPSA Secretariat at wc2018@ipsa.org. Registrations cancelled before15 March 2018 will be refunded 50% of the registration fee paid; cancellations received as of 15 March 2018 and no-shows will not be refunded. If mailed, the 50% refund will apply to notifications post-marked by 5 April 2018.

    Please note: membership fees are non-refundable. New and renewed membership will continue to be valid even if registration to the World Congress is cancelled.

General

  • Yes, all Congress participants must be individual IPSA members in 2018 to register for the World Congress. You may become a member during the online registration process using your IPSA account. IPSA membership is not necessary to submit a panel or paper proposal; only for participation and attendance at the World Congress.

  • You will have the option to create an IPSA website account when submitting a proposal for a paper or panel, or completing the registration.

    Individuals may also be invited to create an online account by a panel convenor in order to be included as a panel chair or discussant, or a paper co-author. If you were invited to created an account but did not receive the link to do so, please create your account at: https://wc2018.ipsa.org/events/profile/new

    If you already have an account, but do not remember your e-mail or password, please contact us at wc2018@ipsa.org

  • There will be a limited number of travel grants offered for congress participants. Travel Grant applications will be available on our website from 6 December 2017 to 6 February 2018 .
    In order to apply for the grant, the delegate must meet two criteria:

    1. must live and work (or study) in emerging/developing economies (list of eligible countries),
    2. must have a role in the Congress program (ie. chair, discussant, paper author)

    Please visit the Travel Grants page for more information and to prepare yourself for completing an application.

    NOTE: All travel grant applications must be completed online using the IPSA account, without exceptions. E-mail requests will not be treated.
     

  • A letter of invitation will be available to fully registered and paid delegates in electronic format (PDF) from "My Congress" user menu. Registration must be completed and paid before a Letter of Invitation is made available in the participant's online account.

    Do not send e-mails requesting an invitation letter before you fill out your online registration and complete the payment.

    Once the online registration is completed, you may access the documents under the “Registration” header in "My Congress" in PDF format.

    • Invitation Letter
    • Official Registration Invoice
    • Official Registration Receipt
  • Each individual may only participate in the Congress Program once in each of the following roles: chair, co-chair, discussant, author, co-author.

    • An individual may therefore appear in the program up to 5 times in a different role.
    • A participant may present up to two papers, but in two different roles, one as main author and the other one as co-author.
    • "Papergiver" (author) may appear twice - once as a main author and once as a co-author. 
      (Should more than one of your proposals be accepted, only 1 will be accepted in the final program and any others rejected.  You will have the choice to choose the proposal you wish to keep or appoint your co-author as the main author.)

      Exceptions for WC2018:
      Exceptions may be made for women in relation to gender balance on a panel by the Program Chairs.
      Delegates presenting a paper in the regional LOC sessions (AUS or OCIS) may present a second paper in the GS or RC sessions.
  • You may submit up to two (2) paper proposals however only one paper will be accepted in the final program.  Should more than one of your proposals be accepted, only 1 will be accepted in the final program and any others rejected.  You will have the choice to choose the proposal you wish to keep or appoint your co-author as the main author.

    Each individual may only participate in the Congress Program once in each of the following roles: chair, co-chair, discussant, author, co-author.

    •   A participant may present up to two papers, but in two different roles, one as main author and the other one as co-author.
    •   "Papergiver" (author) may appear twice - once as a main author and once as a co-author.
       
  • While you complete your online Congress registration you will have the option to indicate your interest to serve as chair and/or discussant and select the session(s) of interest.

  • Each panel should include a chair and at least one discussant.

    Each panel should include a minimum of 4 paper presentations and a maximum of 6.

    A panel lasts 1 hour and 45 minutes. Depending on the number of panelists, each paper presentation should be 10 to 20 minutes long.

Program

  • Each individual may only participate in the Congress Program once in each of the following roles: chair, co-chair, discussant, author, co-author.

    • An individual may therefore appear in the program up to 5 times in a different role.
    • A participant may present up to two papers, but in two different roles, one as main author and the other one as co-author.
    • "Papergiver" (author) may appear twice - once as a main author and once as a co-author. 
      (Should more than one of your proposals be accepted, only 1 will be accepted in the final program and any others rejected.  You will have the choice to choose the proposal you wish to keep or appoint your co-author as the main author.)

      Exceptions for WC2018:
      Exceptions may be made for women in relation to gender balance on a panel by the Program Chairs.
      Delegates presenting a paper in the regional LOC sessions (AUS or OCIS) may present a second paper in the GS or RC sessions.
  • Participants that have a role in the program (paper author, chair, discussant) must complete the online registration and pay the fees by 10 April 2018 if they wish to appear in the Printed Program.

  • You may submit up to two (2) paper proposals however only one paper will be accepted in the final program.  Should more than one of your proposals be accepted, only 1 will be accepted in the final program and any others rejected.  You will have the choice to choose the proposal you wish to keep or appoint your co-author as the main author.

    Each individual may only participate in the Congress Program once in each of the following roles: chair, co-chair, discussant, author, co-author.

    •   A participant may present up to two papers, but in two different roles, one as main author and the other one as co-author.
    •   "Papergiver" (author) may appear twice - once as a main author and once as a co-author.
       
  • While you complete your online Congress registration you will have the option to indicate your interest to serve as chair and/or discussant and select the session(s) of interest.

  • Each panel should include a chair and at least one discussant.

    Each panel should include a minimum of 4 paper presentations and a maximum of 6.

    A panel lasts 1 hour and 45 minutes. Depending on the number of panelists, each paper presentation should be 10 to 20 minutes long.

  • The Abstracts and the Full papers presented at the Congress will be available (in PDF format) in the IPSA Online Paper Room on the website www.ipsa.org and will be available to all individuals with an IPSA online account.

    IPSA does not publish a printed Book of Proceedings or a Book of Abstracts for the Congress.

  • Yes of course! You may submit a panel proposal as the convenor or a paper proposal.

    You may also act as chair or discussant on your panel. Panel convenors should ensure balanced representation in terms of region, gender and stage of career.